Administrative Assistant: Internal Support

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ESSENTIAL INFORMATION

COMPANY: Ameristar Information Network

POSITION: Administrative Professional

PAY LEVEL: $12.50 to $17.50 per hour, DOE

HIRE DATE: Hiring Immediately

DEGREE: Preferred, Not Required

JOB TYPE:  Full-Time Employee (FTE); May Consider Part-Time Employee (PTE), if highly-qualified

LOCATION: Southlake, Texas (After training is completed, work-from-home option available.)

CONTACT: jobs@ameristarusa.com

JOB SUMMARY

Ameristar is seeking highly-skilled and motivated administrative professionals to provide direct service and support to our Order Fulfillment and Vendor Management Teams. Candidates should be able to express themselves to clients, vendors and co-workers in verbal and written form with equal competency and professionalism.  Qualified individuals will be given the opportunity to work within one of our fast-growing divisions focusing on coordinating and monitoring communications, tracking orders through our internal systems and reviewing and providing technical support for our products and services.  Moreover, ideal candidates will have a positive outlook, work well under stressful situations and possess a constant willingness to learn.

DUTIES AND QUALIFICATIONS

Ameristar further expects the following duties and qualifications:

  • Conduct research, including legal research, efficiently and accurately
  • Perform work that requires knowledge of legal terminology and procedures
  • Strong PC skills to include Internet, Microsoft OS, Microsoft Office and Outlook
  • Organize routine workflow and sets priorities
  • Complete forms in accordance with company procedures
  • Write, edit and distribute e-mails, correspondence memos, letters, faxes and forms
  • Edit all completed work for spelling, punctuation and grammar
  • Photocopy and print out documents for clients, managers and co-workers
  • Maintain databases and filing systems, whether electronic or paper
  • Organize and schedule meetings and appointments
  • Take notes at meetings with managers and others to create detailed emails and texts
  • Assist in the preparation of regularly scheduled reports
  • Prepare and proofread reports, industry documents and relevant corporate documents, including data analysis
  • Create spreadsheets and presentations, combining various data from existing files
  • Responsible for confidential and time sensitive material; maintain everything in accordance with security policies
  • Support managers and co-workers through a variety of tasks related to organization and communication
  • Ability to type 50 wpm+, preferred
  • Other duties as assigned
  • May direct and lead the work of others

ADDITIONAL DUTIES AND QUALIFICATIONS MAY INCLUDE:

  • Demonstrate strong interpersonal and verbal communication skills
  • Effectively communicate in writing
  • Perform multiple tasks successfully in a fast-paced environment with limited supervision
  • Work independently and with a team
  • Ability to meet aggressive deadlines and handle multiple tasks
  • Adapt behavior or work methods in response to new information, changing conditions, or unexpected obstacles
  • Effectively interpret general policy, criteria and procedures for specific situations
  • Exhibit sound judgment, work well under pressure and meet established timelines and goals
  • Possess adept problem solving/analytical skills
  • Provide high quality organizational and time management skills
  • Maintain a high level of confidentiality in all work
  • Use time productively to accomplish challenging work goals with efficient work methods
  • Have superior organizational skills; Keep files and work area organized
  • Demonstrate consistent, strong work ethic daily
  • Have perfect attendance and be trusted to handle a high level of responsibility
  • Pursue work with insatiable energy and drive
  • Maintain company values and demand the highest standards of conduct from self and other
  • Must be able to successfully pass a background check
  • Must be able to pass random drug tests, if given

EDUCATION AND EXPERIENCE

Applicants should possess advanced computer skills for spreadsheets, word processing, database management and other applications.  A proficiency in Microsoft OS and Microsoft Office (MS Word and MS Excel, in particular), along with at least two years of office experience, is strongly preferred.  The following additional preferences will be used when evaluating applicants:

  • Bachelor’s Degree Preferred
  • An Associate’s or higher degree
  • Microsoft Office Specialist Expert Certification
  • Certificate of Completion from accredited Computer Learning Center or Office Skills School

We strongly encourage and support our Associates by providing educational opportunities after 12 months of employment and have assisted dozens of people over the years in obtaining and/or completing their college education, including advanced degrees.

COMPANY OVERVIEW

Ameristar Information Network is a customer-centric, technology-driven, global provider of information, research, automation and transaction management solutions.  Founded in 1990 in Arlington, Texas, Ameristar has established a sterling reputation for hiring and developing the best and brightest professionals to support the needs and promote the successes of our diverse clientele, from a wide variety of industries.  With over thirty years of continuous and successful operations, Ameristar is always looking to add motivated, talented people of integrity to our rapidly expanding company.  Once hired, trained and production benchmarks are clearly established, nearly all of our positions will be available as permanent, Work-From-Home (WFH) opportunities, critical during these unprecedented times.

CONTACT INFORMATION

For a confidential interview with our company, please provide the following:

  • Cover letter, stating the position you are applying for, current pay, expected pay and desired start date;
  • Current resume; and
  • At least 3-5 business references

All information should be sent to our Human Resources Department at: jobs@ameristarusa.com

EEO STATEMENT

We are an Equal Opportunity Employer and will consider all qualified candidates regardless of race, color, religion, sex, national origin, age, disability, marital status, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. Our company maintains a drug-free workplace.

KEYWORDS

Administration, Administrative, Executive Assistant, Assistant, Clerk, Receptionist, Filing, Data Entry, Data Processor, Customer Service, title, escrow, abstractor, title insurance, title plant,  examiner, curative, funding, funder, post-closing, residential, commercial, Softpro, RamQuest, document, Doc Prep,

POSSIBLE SPONSORSHIPS FOR QUALIFIED CANDIDATES.

NO RECRUITERS OR AGENCIES WITHOUT A PREVIOUSLY SIGNED CONTRACT.

NO RELOCATION PACKAGE AVAILABLE.